Free Invoice Templates UK
Save time on invoicing with our free invoice templates
There are two free and easy ways to invoice. Simply download and customise any invoice template below. Or, if you want to make invoicing faster and more automated, sign up for our free accounting software.
Download the right invoice template for your business
From sole trader invoices to reminder notices, we’ve got a professional invoice template for every situation. They’re all editable too, so you can create an invoice template that’s perfect for your line of work.
Blank Invoice
Download, customise and send out invoices in minutes using a blank template, or make invoicing for your company even faster with Crunch Free.
Free blank invoice templateCommercial invoice
Download, customise and send our free commercial invoice template in minutes, or make commercial invoicing even faster with Crunch Free.
Free commercial invoice templateLimited Company
Download, customise and send our free limited company invoice template in minutes, or make limited company invoicing even faster with Crunch Free.
Free limited company invoice templateReverse charge
Download, customise and send our free reverse charge invoices in minutes, or make reverse charge invoicing even faster with Crunch Free.
Free reverse charge invoice templateSole trader, Self-employed, and Freelance
Download, customise and send our free sole trader, self-employed, and freelance invoice template in minutes, or make self-employed invoicing even faster with Crunch Free.
Free sole trader, self-employed, and freelance invoice templateVAT registered limited company
Download, customise and send our free VAT registered limited company invoice template in minutes, or make VAT registered invoicing for your limited company even faster with Crunch Free.
Free VAT registered limited company invoice templateVAT registered sole trader
Download, customise and send our free VAT registered sole trader invoice template in minutes, or make VAT registered invoicing for sole traders even faster with Crunch Free.
Free VAT registered sole trader invoice template
How to make an invoice template
Once you’ve downloaded your free invoice template from Crunch, you’re all set to start editing it.
Set up a master version with all the details about you and your business. Then duplicate it each time you need to invoice a new client. And if you find yourself getting repeat work from the same clients, simply make a copy of their last invoice to save time adding their business details.
When you’re done, save your invoice as a PDF, send it off to your client and make a note of the date so you know when to chase it up. Or, you could automate all that with Crunch Free.
What to include on your invoice template
Invoicing is an essential part of running your business. An invoice is a legally-binding request for payment – so it needs to include certain information to be valid in the UK. But for budding businesses, invoices are also an opportunity to keep your clients sweet in the hope of future work (more on that in a second).
Here are a few details that can stay the same across all your invoices:
- Your business name
- Your business address
- You contact details
- Your payment details
- Your payment terms
- Your full company name as it appears on your certificate of incorporation (for limited companies only)
Here’s what you’ll need to customise for each invoice:
- A unique invoice number
- Your customer’s name
- Your customer’s address
- A breakdown of the products or services you’re charging them for
- The cost or rate for each product or service
- The total amount due
Here are a few extra details you’ll need to include if you’re VAT-registered:
- Your VAT registration number
- The net cost of the products or services you’re charging them for
- The VAT rate of each product or service
- The subtotal, excluding VAT
- The total amount of VAT being charged
And finally, here are a few ideas to give your invoices that magic touch for your clients:
- Say a polite and personalised thank you
- If you gave them a discount, include it in your invoice to remind them that they’re getting great value with your business
- Let them know how much you enjoyed the project, but only if you mean it and want more work coming your way
When to send your invoice
The right time to send an invoice usually depends on what job you’re doing and how long it will last.
If you’re doing a small freelance job for under £500, it’s probably best to wait until the work is complete before sending your invoice. But if you’re contracting day in and day out for a couple of months, you may want to invoice weekly or monthly.
The main thing is to find an invoicing and payment schedule that works for you. You need to live, so request full or partial payment upfront if that’s the best thing for your situation. Just make sure you chat to your clients about it before firing over your invoice.
More ways Crunch can help
Free invoice software
Whether you’re a sole trader or a limited company, you can send professional invoices with our free invoicing software, Crunch Free.
Get invoicing
Late payment reminders
Struggling with a non-paying client? You’re not alone. Download our series of late payment reminders – from “polite nudge” to “final notice” – and get that invoice paid.
Download payment reminders
Take-home pay calculator
Use our Take-home pay calculator to work out your true earnings and see if you could save money with a different company setup.
Calculate your pay
Generate invoices faster with Crunch
If you’re looking for a simple way to keep on top of your limited company or sole trader bookkeeping, sign up to Crunch Free now and see how easy it is to send invoices and record expenses anytime, anywhere.
